The move to the later release of EPrints software gave us the opportunity to progress our plans for merging the repository deposit process with the HERDC reporting process. In the long-term, the will reduce some of the double-handling that is currently taking place with regards to reporting of publication data. However, it has impacted on the the deposit process and the search/browse functionality.
More information will be required for items nominated for inclusion in the HERDC. For HERDC, the Office of Research needs to have Faculty/School/Institute/Centre affiliation information at the author level instead of the paper level.
We have now created a new search feature called “Affiliation”. This will gather together all records that include the specified affiliation (eg CARRS-Q). Of course, it assumes that the relevant affiliation data w ill be entered by the depositor. You will find the Affiliation search in the left-hand margin of the new QUT ePrints home page.
You can also access this feature directly via this link: http://eprints.qut.edu.au/cgi/affiliation_report/
The feature allows you to nominate an affiliation and limit the search to retrieve specific document types and/or date ranges. It is quite slow (as it involves a lot of database checking) – but it does work. Future plans include offering a list of affiliations to select from when a name is entered in the deposit form and the ability to create an rss feed from reports.
This Affiliation search gathers together all the records that meet the search criteria specified. If a Faculty (School. Institute or Centre) wishes to have a link to all their publications in QUT ePrints, they can run andAffiliation search and then copy the URL from the address box.
HERDC Integration: This is still a work in progress. So far, we have implemented a system of genrating a semi- completed HERDC form from any records in QUT ePrints. Anyone with a QUT staff username and password can generate the form. It does not have to be the author or even the depositor.
